Data protection declaration

The City of Paderborn, as a public body, processes your personal data exclusively in accordance with the statutory provisions, in particular the EU General Data Protection Regulation and the Data Protection Act for the State of North Rhine-Westphalia.

Thank you for visiting our website and for your interest in us and our services. We take the protection of personal data very seriously and want you to feel secure when visiting our website. We would therefore like to take this opportunity to inform you about how we implement the data protection regulations on our website. We process personal data that is collected when you visit our website in accordance with the statutory provisions.

Personal data is any information relating to an identified or identifiable natural person. An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, etc. Your data is transmitted securely and encrypted in accordance with the current state of the art and stored on the servers of the City of Paderborn and commissioned service providers.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Updating this privacy policy

The City of Paderborn will update this privacy policy as required. (Status: September 2025).

1. data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the Public Relations Office of the City of Paderborn:

City of Paderborn
Am Hoppenhof 33
33104 Paderborn
Telephone: 05251/88-0
E-mail: info@paderborn.de

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).

Contact details of the data protection officer

If you have any questions about data protection, please contact our data protection officer:

City of Paderborn
– in person –
Am Hoppenhof 33
33104 Paderborn
Tel: 05251/88-0
Fax: 05261 252-200
E-mail:datenschutz@paderborn.de

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form. The input of your data is voluntary. You have the option of sending your data by post or in person at any time. Both mandatory and voluntary information is requested in the online forms on this website and documents are uploaded in the formats specified there. The required data is labelled accordingly.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website. In addition, the site uses the local storage of the browser used to save user-specific settings locally (e.g. contrast mode, language). These settings are not transmitted.

What do we use your data for?

The data is primarily processed to contact you or process your request. Some of the data is collected to ensure that the website is provided without errors.

2 General notes and mandatory information

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies or six months have elapsed since receipt of the data. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place after these reasons no longer apply.

General information on the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25 (1) TDDDG. Consent can be revoked at any time by sending an email to stadtjubilaeum@paderborn.de.

Data processing may also be carried out on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy.

Recipients of personal data

As part of our business activities on this website, we work together with TRUST Communication GmbH and Hetzner Online GmbH. In some cases, personal data may also be transmitted to these external organisations.

We only pass on personal data if this is necessary for the fulfilment of a contract, if we have a legitimate interest in the transfer in accordance with Art. 6 para. 1 lit. f GDPR or if another legal basis permits the transfer of data. When using processors, we only pass on our customers’ personal data on the basis of a valid contract for order processing. In the case of joint processing, a joint processing agreement is concluded.

Right to lodge a complaint with the competent supervisory authority (Article 77 GDPR)

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged violation. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

You can exercise your right to lodge a complaint with the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia, among others.

Contact details of the supervisory authority:
State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia,
P.O. Box 20 04 44, 40102 Düsseldorf
House address: Kavalleriestr. 2-4,
40213 Düsseldorf
Tel.: 0211 38424-0,
Fax no.: 0211 38424-999,
E-mail: poststelle@ldi.nrw.de.

Right to data portability (Art. 20 GDPR)

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

Information, rectification and erasure (Art. 15, 16 and 17 GDPR)

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data. You can contact us at any time if you have further questions on the subject of personal data.

Right to restriction of processing (Art. 18 GDPR)

You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do this. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we generally need time to check this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.

If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of erasure.

If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.

If you have lodged an objection in accordance with Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

3. hosting

We host the content of our website with the following provider: Hetzner

The provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen (hereinafter referred to as Hetzner).

For details, please refer to Hetzner’s privacy policy:
https://www.hetzner.com/de/legal/privacy-policy/.

The use of Hetzner is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in displaying our website as reliably as possible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as enquiries that you send to us as the site operator.

You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. data collection on this website

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.

The processing of this data is based on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time by sending an email to stadtjubilaeum@paderborn.de.

The data you enter in the contact form will remain with us until you revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed) or six months have elapsed since receipt of the data. Mandatory statutory provisions – in particular retention periods – remain unaffected.

Enquiry by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your enquiry including all personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

The processing of this data is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time by sending an email to stadtjubilaeum@paderborn.de.

The data you send to us via contact enquiries will remain with us until you revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed) or six months have elapsed since receipt of the data. Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. plugins and tools

Google Fonts (local hosting)

This site uses so-called Google Fonts, which are provided by Google, for the standardised display of fonts. The Google fonts are installed locally. There is no connection to Google servers.

Further information on Google Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Adobe Fonts

This site uses web fonts from Adobe for the standardised display of certain fonts. The provider is Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA (Adobe).

When you access this website, your browser loads the required fonts directly from Adobe in order to display them correctly on your device. In doing so, your browser establishes a connection to Adobe’s servers in the USA. This gives Adobe knowledge that this website has been accessed via your IP address. According to Adobe, no cookies are stored when the fonts are provided.

The use of Adobe Fonts is in the interest of an appealing and uniform presentation of our online offering. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
Adobe may transfer personal data to the USA. The data transfer to the USA takes place on.

Based on the adequacy decision of the European Commission pursuant to Art. 45 GDPR (EU-U.S. Data Privacy Framework). Adobe is certified under the EU-U.S. Data Privacy Framework and is therefore committed to complying with European data protection standards.

You can find more information about Adobe Fonts at: https://www.adobe.com/de/privacy/policies/adobe-fonts.html.

You can find Adobe’s privacy policy at: https://www.adobe.com/de/privacy/policy.html

Order processing

We have concluded data processing agreements (DPAs) for the use of the above-mentioned services. These are contracts prescribed by data protection law, which ensure that our service providers only process the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

6. social networks

References to social networks

Our website contains links to social networks, which are labelled with the name of the corresponding service. If you select a link to external social networks on our website, responsibility is transferred to the operator of the platform. The operator is also responsible for the content of the following page. Through the connection to the social network server, information about your visit to our website is stored, even if you are not logged in. This information (including IP address) is transmitted directly to the operator of the platform and stored at its location.

For more detailed information on privacy, the scope of data collection and the processing and use of data by the social network, please refer to the operator’s privacy policy. If you are already logged in to the social network, selecting the link on our website will lead directly to an assignment to your profile. To prevent assignment to your profile, please log out before visiting our website.

The City of Paderborn uses the following social networks:

YouTube: The website of the external social network YouTube (represented by Google Inc.) is operated exclusively by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94304, USA. You can find more information on data protection at YouTube at the following linkhttps://policies.google.com/privacy?hl=de&gl=de.

XING: The website of the external social network XING AG is operated exclusively by XING AG, Dammtorstraße 30, 20354 Hamburg, Germany (“XING”). Further information on data protection at XING can be found at the following link:https://privacy.xing.com/de/datenschutzerklaerung.

Facebook: The website of the external social network Facebook is operated exclusively by Facebook Inc, 1 Hacker Way, Menlo Park, California 94025, USA. You can find more information on data protection at Facebook under the following link:https://de-de.facebook.com/policy.php.

Instagram: The website of the external social network Instagram is operated exclusively by Instagram LLC, 1601 Willow Rd, Mento Park CA 94025, USA. You can find more information on data protection at Instagram at the following link https://de-de.facebook.com/help/instagram/155833707900388.

Facebook and Instagram provide site operators with aggregated data about the use of the site. As the site operator, we have no possibility and no intention of gaining insight into individual personal data. If you have any questions about the use of your personal data, please contact Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) directly via various online forms athttps://www.facebook.com/about/privacy/ or Instagram (Instagram LLC, 1601 Willow Rd, Mento Park CA 94025, USA).